Event Planning a Showcase (The Details)

July 23, 2014 admin

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So I shared some tips with you guys about things you can do to successfully put on a good showcase event. Now I want to give you guys some small details on how to make this tiring vendetta of constant errands and emails a bit more organized and substantial.

Line-ups

Create a detailed line-up of your entire event from the beginning of the day to the end. Start with the time you will begin the set-up, followed by a sound check and then a mic check for the talent. You should also include not only the line-ups of your entertainment, but exactly what it is that each talent is doing. Sometimes problems happen and by knowing your talent’s set in detail, it will make it easier to cut a piece of the set off during the show if need be.

These are also good for your Emcee so they have something to reference to while they are off stage. If you have a DJ at your event, it is import that he has the line-up with the song list as well so he can plan ahead.

In between sets, there should be time frames for talking or giveaways or skits and the actions at these breaks should be written out.

Film it

Not only is filming your event great for your social media, but it is a perk for all your performers because they will get pictures from the show and video footage to show their fans. It is professional and looks great on a resume. It can also be used in the future to show people what you have done in terms of event planning. The coolest thing about filming your event will be reliving it every time you watch the video. Pay the money and get the quality.

Know Your Talent

Don’t book someone because they have a ton of plays or a ton of likes, that could end up being a disaster. Know what crowd you are trying to pull in and know what crowd your talent will be able to pull in. Do some research and listen to their music or watch their videos. You don’t want to book a pop singer to open for a trap rapper or vice versa. These mistakes are made all the time and usually it is just to try and grab more ticket sales from the opening act, when in actuality, it will affect the profits of your next show because people don’t want to pay to see a show that is only half as good as it should be.

Make your showcase stand out. Book talent that will complement one another.

Written by the Extraordinary Caleb Joyce

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Event Planning a Showcase (The Details)

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